Announcing: Configurable permissions

We’re excited to introduce a highly-requested feature: Configurable permissions.

Configurable permissions will help you de-risk your design reviews by restricting actions for certain users and granting additional permissions to others. This means no more reviews being closed by accident — or worse — deleted altogether.

As an admin, you can now create custom roles for users. There are three levels of custom roles, each with their own configurable permissions: Company, Workspace, and Portal Guest.

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Here’s what you can do at each level:

Company permissions

• Grant full admin privileges
• Restrict users from creating workspaces, keeping your company structure in CoLab intact
• Restrict users from creating, editing, and deleting folders within workspaces.

Workspace permissions

• Prevent individual contributors from closing reviews they’re assigned to.
• Allow managers to edit feedback created by individual contributors, without granting the manager full admin level permissions
• Allow internal stakeholders from different departments to view and review files, without editing or deleting anything in the workspace
• Enable your procurement team to share files with suppliers, while ensuring that reviews remain under the purview of the engineering team.

And way more!

Portal Guest permissions

• Allow external users to add feedback without manipulating any of the files
• Choose whether external users can add and/or edit files, folders, and feedback.

Multi-language support

CoLab now supports French. Select your preferred language in your personal settings.

More sweet changes

• Coming soon: Admins will be able to download audit logs in CSV format to obtain a record of their user’s actions in CoLab.
• Admins can set workspaces as having “restricted” data using the Workspaces & Portals tab in the admin panel. Users will be notified when they are entering a workspace that is deemed restricted.
• Admins can disable downloading for all users within workspaces where controlled goods data exists, or across all workspaces.
• Admins can disable web-based uploading to CoLab into workspaces containing controlled goods data, or across all workspaces.